Construction Office Assistant

One Coast Construction is looking for a dynamic individual to join our team as a Construction Office Assistant. This position offers an excellent opportunity to contribute to a rapidly expanding business and support its ongoing success. We need someone who is organized, detail-oriented, and self-motivated, with a desire to learn new things. In this role, you will collaborate closely with the owner and management team to provide administrative support across all aspects of the business. Come grow with us!

Responsibilities:

• Entering and maintaining information in construction management software 
• Organizing and maintaining electronic document management system
• Subcontractor and vendor sourcing, onboarding and maintenance including insurance renewals 
• Managing customer contracts and invoice aging
• Assisting with the permitting process
• Establishing trade accounts
• Sourcing and ordering materials as needed
• Maintaining company website and social media accounts
• Handling incoming calls and other communications
• Helping organize and maintain office equipment and common areas
• Greeting clients and visitors
• Performing other general office duties and errands

Skills and Experience:

• 3-5 years of administrative experience, preferably in the construction industry
• Strong organizational skills and attention to detail
• Excellent data entry skills
• Ability to manage multiple tasks simultaneously
• Effective written and verbal communication skills
• Good problem solving and critical thinking skills
• Proficiency with Microsoft Excel and Word
• Experience with Dropbox or other document management system
• Positive and collaborative team-player
• Experience with construction management software or similar project management system preferable