Program Associate, Performance & Curatorial

John & Mable Ringling Museum of Art
Job Description

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.

Responsibilities

The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art.

Responsibilities will include:

- Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs.

- Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects.

- Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist.

- Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director.

- Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. 

- Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.

Qualifications

High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years.

Ability to establish and maintain effective working relationships.

Knowledge of office practices, procedures, and etiquette.

Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications.

Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.

Preferred

Previous work experience in an Arts/Museum setting.

The ideal candidate would also possess:

- Purchasing experience

- Budget tracking experience

- Customer service experience

Other Information

The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences.  A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.

Anticipated Salary Range

Anticipated salary range will be up to $30,000 per year + Florida state benefits available.
(http://hr.fsu.edu/?page=benefits/benefits_home)

Pay Plan

This is an USPS (University Support Personnel System) position.

Soft Money Funded Position

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

Schedule

Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
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