Event & Rental Coordinator

John & Mable Ringling Museum of Art
Job Description
Responsibilities               
The focus of position is to assist in the planning of social, entertainment, educational, fundraising events, and lend support with vendors and logistics for other departments as well as interact with potential clients, answer inquiries, conduct site tours, create rental contracts. 
  • Responsible for planning, coordinating and managing University social, entertainment, educational, rental and fundraising events, with oversight of various staff and volunteers assigned to each event.   Drives a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics. 
  • Develop and maintain community and vendor relations, obtains and monitors vendor certificates of insurance, execute performance contracts, solicits in-kind donations, and incorporates new event trends. Works closely with Marketing department on materials and content, timelines, and grassroots outreach. 
  • Executes rental agreements for clients, processes moneys received and client correspondence. 
  • Works closely with other departments to assist with event planning, bidding, vendors and logistics. Develops and/or revises policies related to University social, entertainment, educational, rental and fundraising events. 
  • Performs other duties as assigned. 
Qualifications               
  • Bachelor's degree and two years of experience or a combination of post high school education and experience equal to six years.
  • Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
  • Knowledge of applicable computer applications and proficiency in computer functions, specifically Microsoft Office.  
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships.
  • Ability to demonstrate effective customer service skills.
Preferred
  • Prior event planning experience
  • Excellent organizational skills; commitment to accuracy and attention to detail
  • Ability to manage several projects at one time in an organized and highly effective manner. 
  • Strong sense of urgency and an ability to problem solve.
Anticipated Salary Range               
Anticipated Salary Range is up to $35,000 + Florida State benefits available.
               
How To Apply               
If qualified and interested, apply to Florida State University at https://jobs.fsu.edu, Job ID #43987.  Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
               
Contact Info               
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
 
Criminal Background Check               
This position requires successful completion of a criminal history background check, to include fingerprinting.
               
Equal Employment Opportunity           
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
 
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
 
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
 
Department
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
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