Design & Construction Project Manager - Job Code #4444

Sarasota County Government
Job Description

Design and Construction Project Manager (Official Job Title: Project Manager III/Administrator):  Project Manager for the development of Capital Projects. Project Management functions include, but are not limited to, project initiation and pre-design coordination, procurement and management of consultants employed to design and permit projects, liaison between “owner” departments and consultants, review design studies, plans, and specifications, assisting with preparation of permit applications, and review CIP budget information, procurement and management of construction services, coordination of occupancy and project close-out processes.


Project Management – General Functions

  • Day-to-day stakeholder interface, coordination and communications management
  • Manage County project processes and procedures
  • Manage project records, documents and communications
  • Manage projects within e-Builder, the County’s Project Management Information System (PMIS)
  • Coordinate and verify project requirements are being satisfied including review of consultant deliverables

Project Management – Pre-Design

  • Assist in the development of master planning documents
  • Assist in the development of project budgets & schedules
  • Assist in the development of project user needs programs and scope
  • Assist in the procurement of consultant agreements including scope and fee negotiations
  • Serve on consultant evaluation and selection committees, if required
  • Assist in site selection, real estate acquisitions and entitlements
  • Coordinate project site due diligence studies, surveys, etc

Project Management – Design, Bidding & Award

  • Manage project budgets & schedules throughout life of project
  • Monitor and manage consultant performance and contractual requirements
  • Conduct or attend regular progress meetings
  • Verify and approve payment applications from vendors
  • Assistance in the coordination of permitting with agencies having jurisdiction and monitor permitting certifications
  • Prepare Board Agenda documents and obtain necessary approvals
  • Provide cross-departmental coordination for project related services
  • Plan and attend public meetings, media contacts and public outreach efforts
  • Review contract change requests, negotiate pricing & obtain necessary approvals
  • Assist/provide grant support and project management (as applicable) in accordance with policy
  • Develop strategies to manage any risks within projects
  • Identify, apply for and manage construction related contracts through Procurement
  • Review and approve work breakdown structure for budget monitoring, management and financial reporting
  • Facilitate construction warranty issues and claims
  • Assures Project electronic files are complete and stored on County drive per Capital Projects standards

Project Management – Construction

  • Review Applications for Payment
  • Provide on-site construction monitoring & attend construction meetings
  • Monitor Consultant’s Construction Administration duties
  • Review project submittals status
  • Facilitate resolution of construction problems, complaints from property owners and agency coordination
  • Review the daily construction reports
  • Monitor budget with respect to Change Orders
  • Participate in audits as required
  • Review as-built drawings
  • Manage project close-out functions and documentation
  • Coordination of start-ups and O&M manual
  • Coordinates transfer of operations to user agencies, Utilities and Facilities
  • Coordinate Owner Direct Purchases and installations of FF&E
  • Coordinate Department moves and Facility Occupancy


Minimum Qualifications:  A Bachelor’s Degree from an accredited college or university in Architecture, Landscape Architecture, Civil Engineering, Construction Management, Project Management or a highly related field with five (5) years of construction and/or project management experience.  A Master’s Degree in one of the above-mentioned fields can substitute for one year of required experience.  Related experience may substitute for the required degree.  A valid Driver’s License is required.

Preferred Qualifications:  Florida Registered Architect or Landscape Architect with 5 or more years’ experience in the master planning, design and construction of parks and/or coastal recreational facilities.  PMP or progress towards PMP with intent to achieve certification within six (6) months highly desired.  LEED AP or AP with specialty preferred.

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