Project Manager II / Administrator - Job Code #4186

Sarasota County Government
Job Description

Project Manager II / Administrator:  Project Management directing the planning, design, review and /or construction of transportation projects in the Capital Improvement Program as assigned.  The successful candidate will possess sufficient engineering or construction experience to perform construction reviews on Transportation CIP projects from cradle to grave as well as experience in preparing construction bid documents including technical specifications, and negotiating contract scope, budget and schedules.

Duties:

Capital Project Planning and Support Tasks

  • Support CIP Planning
  • Performs constructability reviews as necessary on CIP projects through design phase starting at 60%
  • Provide technical support/consultation throughout the design activity
  • Board presentation preparation
  • Participate in audits as required
  • Participate in construction management process improvement activities
  • Prepare requests for proposals for construction-related projects
  • Assists and provides grant support as applicable
  • Prepare scope or review scope of services for proposed consultants
  • Arrange for plan and specification production for the Engineer of Record, consultant, and internal staff and circulate
  • Serve on and /or as lead for Professional Services Review Committee
  • Identify, apply for, and manage contracts related to Procurement of external construction management support

Design Project Management

  • Provide assistance to owner as directed
  • Day-to-day interface with owner/owner’s representatives 
  • Prepare solicitation for Professional Services – work with owner and procurement
  • Review proposals, prepare and present selection matrix to PSRC
  • Negotiate contract scope, budget and schedule with selected consultant
  • Ensure contracts include all necessary work scope to complete project
  • Ensure schedules are realistic and meets required deadlines
  • Review acquisition requirements and coordinate early with Real Property the obtaining of easements/right-of-way
  • Review permitting requirements and coordinate permitting activities with Agencies and consultants
  • Prepare eGenda documents and obtain necessary approvals
  • Monitors design contract budget and schedule
  • Primary point of contact for consultant team
  • Support internal team design and permitting related activities
  • Prepare and present Board presentations for design contracts and project updates (as directed)
  • Review design reports and 30, 60, 90% design documents and other design submittals and coordinate with other stakeholders and consultant comments back to EOR/AOR
  • Coordination with all applicable utilities
  • Prepare Project related correspondence and conduct misc. contracts administration activities
  • General meetings with consultant
  • Develop Communication Plan with internal management and owner approval
  • Prepare response to Board and citizen inquiries
  • Review contract change requests, negotiate pricing & obtain necessary approvals

Support During Construction

  • Timely review and process consultant invoices
  • Coordinate the preparation of construction bid documents, including technical specifications
  • Coordinate construction Bid advertising with Procurement
  • Review Construction Proposals and coordinate consultant recommendations
  • Recommend qualified low bidder
  • Support selection of Services During Construction (including Engineer of Record)
  • Ensure necessary project files are maintained
  • Assist/provide grant support and project management (as applicable) in accordance with policy
  • Turn over package to Construction Project Manager OR
  • Provide project support through construction as needed for “cradle-to-grave” approach Prepare survey request; environmental, subsurface, boundary ( TOPO )
  • Turn over package to Construction Project Manager OR continue project through construction (cradle to grave)
  • Serve on PSRC

Environmental and Mitigation Consulting and Implementation

  • Responsible for coordinating the review or consultant submittals for compliance with local regulations, land development regulations, and other pertinent County policies, State, and/or Federal policies
  • Review traffic, stormwater and environmental impacts
  • Support teams by coordinating with outside agencies to resolve permit consistency issues dealing with habitat and wildlife protection

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Minimum Qualifications:     Bachelor’s Degree from an accredited college or university in Engineering, Project Management or related field and 3-4 years related CIP professional experience. A Master’s Degree in one of the above areas may substitute for one year of required experience. Related Project Management experience may substitute for the required degree on a year-for-year basis depending on the type of experience.  A valid Driver’s License is required.

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