Event & Volunteer Manager

Job Duties Event/Volunteer Manager – To include but not limited to:
The position performs planning, scheduling, and result tracking of all HSMC events on and off premise. Also works with the volunteers on a daily basis along with helping other positions coordinate and plan when volunteers will be utilized. This job is full-time. Full time is 40 hours a week. This job requires weekend and holiday workdays along with occasional evening shifts. Normal work week is Tuesday through Saturday.
• Maintain and update event/outreach schedule, coordinate, track results of all events.
• Coordinate with the Shelter Manager, Development Director, and event committees when needed.
• Responsible for handling all day-to-day event responsibilities under the direction of the Development Director.
• Coordinate staff, volunteers and interns planning and executing events.
• Maintain inventory of all event related items / ensure each event has all elements needed.
• Seek out new events opportunities.
• Community Outreach / Distribution of brochures and flyers / Address groups on volunteer opportunities
• Coordinate coin bank program
• Member of all event committees.
• Participate in Community Networking and Professional Groups.
• Responsible for providing shelter staff with appropriate placement of volunteers including but not limited to animal care, fundraising, educational endeavors, transportation, building and grounds needs, and community events.
• Responsible for recruiting, training, and scheduling volunteers.
• Responsible for maintaining retail store in Shelter and online.
• Maintain effective relationships with community volunteer organizations.
• Maintain close relationship with animal care team to assist with volunteer needs for animal care and assist when volunteer concerns arise.
• Work with the Shelter Manager/Behavior Lead to coordinate ongoing animal handling training for volunteers.
• Develop and maintain volunteer and community service volunteer procedures and handbooks.
• Coordinate volunteer of the month profile for social media.
• Prepare weekly informational emails to volunteers as needed to keep abreast of shelter needs and efforts being made.
• Prepare monthly (at minimum quarterly) volunteer newsletter.
• Coordinate and lead volunteer meetings.
• Prepare monthly volunteer activity reports.
• Prepare and maintain volunteer information including but not limited to name, address, volunteer interests, and availability utilizing Volgistics.
• Participate in leadership meetings, and in service and community workshops as needed.
• Attend daily animal care department meetings to stay informed about animal care topics, challenges, and needs which volunteers may need to be aware of or are able to assist with.
• Manage Event/Volunteer Assistant.
• Additional responsibilities at discretion of Development Director and Shelter Manager.
Qualifications:
• Self-starter, initiating activities within the framework provided/developed with minimal supervision.
• Proven experience working with the public, developing, and maintaining excellent relationships to support goals/mission.
• Must have strong organization and project management skills
• Ability to multi-task. This job will require often working on more than one event at a time.
• Event planning experience, preferred
• Be able to manage time with deadlines
• Team-Oriented
• Strong written and verbal communication skills with attention to detail. Must be a “people person”
• Have a passion for our mission statement and organization’s work.
• Must be able to work within different size budgets
• Proficient in Microsoft office, Adobe Acrobat, Photo Shop, Canva & Volgistics (preferred)
• Comfortable hosting meetings and speaking in front of people
• Proficient using social media platforms-Instagram, Facebook, Facebook live, Linked-In, blog posts and writing
• Plan, organize, coordinate, and direct special events along with giving tours of facility
• Creative problem solver
• Experienced animal handling skills preferred.
• Able to work flexible hours, which will include evenings, weekends, and holidays.
• Valid Driver’s License.
• Professional public image.
Physical Requirements:
• Standing/sitting for extended periods of time
• Exposure to high noise levels
• Able to lift up to 50lbs
• Adaptable to change of environment.
• Ability to work several hours without a break.
• Exposure to hazards associated with difficult animals
• Exposure to hazardous chemicals
This position involves handling and close contact with dogs and cats and may not be suitable for those who have severe or unmanaged allergies.
Benefits:
• Health Insurance
• Dental/Vision Insurance
• Life Insurance
• Paid Time Off
• Holiday Pay (Major Holidays)
• 401 (k)
• Employee Discount
*Apply directly on Indeed or send a resume and cover letter to resume@humanemanatee.org