Accountant

POSITION TITLE: ACCOUNTANT
DEPARTMENT: ACCOUNTING
DIRECTLY REPORTS TO: Assistant Controller
POSITION TYPE: TEMPORARY FULL TIME, NON-EXEMPT, HOURLY

Job Summary
This is a temporary position as the company transitions to NetSuite ERP. At the end of the implementation, the position will be evaluated to determine if it will become permanent. The accountant will be responsible for AR functions within Windward Design Group including receiving payment for goods and services. This position maintains customer accounts, researches discrepancies, and collects customer payments. Additionally, the accountant will perform reconciliations between the old and new systems, research differences, and perform system verification.

Essential duties and responsibilities:
• Creates invoices according to company procedures and submits to customers
• Performs daily cash management duties including transmitting and recording of bank deposits; updating cash receipt reports; posting, verifying, and recording customer payments; and processing any other transactions related to accounts receivable
• Full cycle accounts payable processing including three-part review of matching purchase orders, receiving documents and invoices
• Analyze purchase orders for accuracy and report on findings
• Evaluates freight documents and charges daily to verify invoiced amounts
• Communicates with customers and vendors regarding accounts
• Identifies past due accounts, contacts delinquent accountholders to request payment, and tracks correspondence
• Generates customer statements and processes monthly late fees
• Processes credit applications for new/existing customers
• Schedule and preparing vendor payments via check/wire/ACH.
• Monitor and take advantage of vendor discount opportunities
• Reconciles processed daily work for accuracy
• Maintains accounting ledgers by verifying and posting transactions
• Downloads weekly payroll entries, reviews, and posts to general ledger
• Assists with month-end close
• Verifies and reconciles fixed assets and depreciation schedules
• Works with customer service to resolve billing issues, including invoice corrections, credits, and returns
• Calculates commissions and initiates payments to sales representatives
• Performs testing of NetSuite processes and documents results
• Occasionally assists the Accounts Payable department
• Collaborates with internal teams as needed
• Other duties and projects as assigned

Minimum Qualifications:
• Previous NetSuite experience strongly preferred
• Bachelor’s degree in Accounting or related field required (substantial completion of a degree in progress plus work experience will be considered)
• Minimum two years accounting experience required
• Demonstrated ability to provide outstanding customer service
• Proficient in Microsoft products, including intermediate to advanced Excel knowledge
• Accounts receivable, billing, and collections experience preferred
• Ability to work in a digital environment to assist with process improvement
• High degree of accuracy, attention to detail, and confidentiality
• Excellent analytical abilities, problem solving and data entry skills
• Effective verbal, listening, and written communication skills
• Ability to organize self effectively and pivot when required
• Motivated with ability to communicate openly, follow through, and ask questions
• Capable of working independently and with teams as needed

Physical demands and abilities:
• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Frequently work on projects with completion deadlines
• Occasionally lift 5-10 pounds

Working Conditions:
• General office environment
• Workspace is climate controlled

This job description is not intended to be all-inclusive, and employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Windward Design Group reserves the right to revise or change job duties and descriptions as the need arises. This job description does not constitute a written or implied contract of employment. As all employment with Windward Design Group is At-Will and no part of this job description constitutes any promise of continued employment or employment contract.