Administrative/HR Assistant

Lighthouse Vision Loss Education Center in Sarasota, Florida is seeking a full-time Administrative/HR Assistant.

Founded in 1985, the Lighthouse Vision Loss Education Center is dedicated to providing quality vision rehabilitation services for the blind and visually impaired community in a five-county region. At the Lighthouse there are a lot of creative opportunities including virtual and in person training, funded continuing education, and a generous benefits package to include Medical, Dental, Vision and 403 B with employer match. The Administrative/HR Assistant will work with certified staff members that possess a team mentality and are always open to change.

The Administrative/HR Assistant is primarily responsible for providing administrative and HR support to the Operations/HR Director, including support to other staff to include accepting and routing incoming phone calls, and providing administrative and clerical support to the organization but not limited to:

•  Greet visitors at the front desk, ascertain the nature of business, and refer to the appropriate staff member.

•   Answer and route incoming telephone calls to ensure that phones and front desk are covered during standard business hours.

•   Assist Operations/HR Director with all HR processes and procedures relating to recruitment, new hires, onboarding/orientations and terminations.

•   Assist with all aspects of Peepers Store functions as needed.

•   Maintains accurate employment records and files in a consistent manner.

•   Provide support to other staff, assisting in daily office needs and managing general

  administrative activities.

•   Open and process incoming mail to the office.

•   Assist visitors and callers by providing basic information about Lighthouse services

  including classes when needed.

•   Maintain various spreadsheets and collect information needed from staff members such

  as auto insurance, updated certifications, name change, etc.

•   Create reports and documents as requested.

•   Receive approved PTO forms, post attendance and PTO on the office Google calendar

  for easy reference, and file paperwork.

•   Email staff to inform them of birthday celebrations, holiday closures and other general

  company-wide information.

•   Collect approved payroll paperwork for Operations/HR Director each pay period and

  assist as needed.

•   Keep the office environment in visitor condition and handle facilities issues as they arise.

•   Maintain personnel files including assisting with the preparation of the annual review

  process.

•   Assist in planning, developing, organizing, implementing and evaluating HR functions and activities of the organization.

•   Ensure security and proper tracking of office and fleet vehicle keys along with maintaining fleet vehicle maintenance log.

•   Maintain office supply inventory and order supplies as needed.

•   Perform administrative/clerical services and other duties as assigned for the

  Operations/HR Director as requested and other staff as time permits including emailing,

  copying, faxing, distributing faxes and mail and making phone calls.

•   Maintain reception and adjacent areas/office in a professional manner.

•   Schedule interviews and meetings as requested.

•   Coordinate and manage assigned projects.

•   Attend meetings and trainings as needed.

  The Lighthouse has been a staple in the Sarasota community for over 35 years and has helped countless people with visual impairments find courage, community and independence. Join us!

  All Lighthouse employees are subject to pre-employment background checks, and eligibility to work will be verified through E-Verify. Lighthouse Vision Loss Education Center is an equal opportunity and E-Verify employer with a drug-free workplace.

  Visit lighthouseeducationcenter.org to learn more about us.

  No telephone calls please! Please submit your cover letter and resume to human.resources@lighthouseeducationcenter.org.