Data Entry & Gift Processing Assistant (Part-Time/OPS) - 54472


The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?

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Equal Employment Opportunity

The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.

Should you require accommodations for the application or interview processes, please email or call 941-358-2773.

Learn more about our commitment to Diversity and Inclusion:


The data entry/gift processing assistant will contribute to the integrity, maintenance and management of advancement information through data entry, reporting, gift entry, and clerical support within the Museum’s Membership & Development departments.

  • Creating and updating membership and donor database records in Tessitura
  • Reviewing, proofreading and analyzing constituent data for accuracy, logic and relevance in preparation of daily data transfer to Blackbaud CRM
  • Verifying the accuracy of data transfers to ensure consistency between databases/systems
  • Performing queries and running reports as needed in the databases
  • Scanning gift documentation for revenue impact batches
  • Recording gifts, pledges, and membership event registrations
  • Performing other administrative duties in support of the departments


  • High school diploma and two years experience working in an office/fiscal environment
  • Strong attention to detail and ability to process complex financial data with a high level of accuracy
  • Excellent organizational and administrative skills
  • Ability to follow instructions and work as part of a team
  • Experience with data entry and/or working in a customer relationship management database
  • Applicable computer skills to include Microsoft Office applications
  • Ability to navigate the internet and ability to learn applicable computer applications

Please note that if selected for an interview, a work sample will be administered, that will include a typing assessment and example data entry component.


  • Experience with Blackbaud CRM and/or Tessitura

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-358-2773 or

Anticipated Salary Range

$13.00 per hour/20 hours a week

Museum employees also receive:

Pay Plan

This is an OPS/Part-Time Job and is not eligible for benefits. Although listed as "temporary" please note this is not a seasonal/summer position.


Part-time, approximately 20 hours per week, between Monday - Friday 8 AM to 5 PM.

Please note, scheduled days and working hours are flexible based on the needs of the candidate and the Ringling. Scheduling requirements would include working Mondays and the candidate working a consistent shift week to week.

Criminal Background Check

This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

Position Type: Part-time

Salary Range: Up to $20,000/year

Employer Type: Government Entity

Employer Willing to Train: Yes

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