Executive Assistant

Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be a masterful multitasker with exceptional communication skills, must speak Portuguese, impeccable attention to detail, and the ability to maintain confidentiality. This role requires a dynamic individual capable of managing various administrative tasks while seamlessly adapting to the fast-paced environment of our organization.
 
Responsibilities:
 
Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.
Communication Management: Serve as the primary point of contact for internal and external communications, screening phone calls, emails, and other inquiries, and responding appropriately on behalf of executives.
Document Management: Maintain and organize important documents, files, and records, ensuring accessibility and confidentiality as needed. Prepare and edit reports, presentations, and other materials as requested.
Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and ensuring all logistics are in place.
Project Support: Assist in the management and execution of various projects, tracking progress, deadlines, and deliverables to ensure timely completion.
Research and Analysis: Conduct research on various topics, compile information, and prepare summaries or reports to support decision-making processes.
Expense Management: Handle expense reporting and reimbursement processes, ensuring accuracy and adherence to company policies.
Confidentiality: Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters.
 
Qualifications:
 
Bachelor's degree or equivalent experience preferred.
Proven experience as an executive assistant or similar role.
Excellent organizational and time management skills, with the ability to prioritize tasks efficiently.
Strong written and verbal communication skills.
Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to work independently with minimal supervision and as part of a team.
Discretion and professionalism in handling confidential information.
Adaptability and flexibility to accommodate changing priorities and deadlines.
Prior experience in a fast-paced environment is a plus.
Why Join Us:
 
Opportunity to work closely with senior executives and contribute to the success of a dynamic organization.
Competitive salary.
Collaborative and supportive work environment.
Room for professional growth and advancement.
If you are a proactive and resourceful individual with a passion for providing top-notch administrative support, we encourage you to apply for this exciting opportunity as an Executive Assistant.