Executive Assistant III VP/ED

Executive Assistant III VP/ED Salary: $15.80 - $23.20 Hourly Location: Bradenton Job Type: Department: Institutional Effectiveness & Research Job Number: 202300245 Closing: Continuous Description SCF offers many benefits to our eligible employees from obtaining tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, four-day work week during June and July, paid winter break, access for eligible dependents to our on-campus Collegiate School and many more! Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details Job Summary Performs an assortment of duties necessary for the successful operation of the Office of the Area Vice President/Executive Director. Duties range from reception and routine clerical tasks to complex document preparation, computer software reports/data, and logistical responsibilities for large projects and activities. Relates to all levels of internal customers, as well as high levels of external customers in state agencies, government officials, attorneys, community dignitaries, and the academic community. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Essential Duties and Responsibilities The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: • Reads and routes correspondence. Composes and processes routine correspondence and e-mail. Organizes file system (including confidential material), and files correspondence and other records. Provides other clerical support as required. • Answers and screens telephone calls, arranges conference calls, coordinates schedules, makes appointments, and makes travel arrangements. • Greets scheduled visitors and directs or escorts to appropriate area or person. • Conducts research and compiles and prepares various analytical and descriptive reports for Board of Trustees, various College committees and external agencies. • Coordinates and arranges meetings, prepares agendas, records and required materials, and reserves and prepares facilities. • Takes minutes of meetings, as required. Prepares minutes for distribution. • Orders and maintains supplies and arranges for equipment maintenance. Prepares purchase orders, receives merchandise. • Provides input to budget planning and monitors budget for delegated areas. • Performs special projects, including research, compilation, and disbursement as delegated by Area Vice President/Executive Director. • Provides information and reports as required by various government requirements, State and community agencies, and the academic community at large in the specialized area of the Vice President/Executive Director. • Performs various computerized assignments on College database, website, and other software as required. • Assigns and coordinates work of student assistants, as necessary. Job Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education/Experience: Associate's Degree or equivalent from two-year college or technical school and three or more years' related experience and/or training; or equivalent combination of education and experience. • Supervisory Experience: This position has no supervisory responsibility. • Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. • Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram/chart, or schedule form. • Computer Skills: To perform this job successfully, an individual should have advanced level knowledge of word processing and spreadsheet software; working knowledge of Internet, database, and e-mail software. Ability to use current College database within one month of hire essential. • Certificates and Licenses: None required for this job. Responsibility for People and Property: This job has no responsibilities for people or property. Responsibility for Communication: • Internal Contacts: This position has routine contact with all levels of College staff and students. • External Contacts: This position has frequent contact with College Board of Trustees, local school boards, State & Local Government and legislative departments, accrediting bodies, community agencies, the academic community at large, College vendors and the general public. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. RESPECTFUL Act in a courteous manner Actively listen to gain full understanding Demonstrate awareness of “everything speaks” Show empathy and caring RESPONSIVE Approach people in an inviting and pleasing manner Take ownership of actions and decisions Plan, anticipate, and be forward thinking Answer and return phone calls and emails Use proper communication etiquette Banish the phrase “not my job” Provide assistance to all inquiries and follow through ACCURATE Do it right the first time Be knowledgeable of product and how it interfaces with others Ask probing questions Use resources effectively and efficiently COLLABORATIVE Participate in teams Develop team skill sets Learn available resources to be responsive to your constituents Develop internal and/or external connections Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance. To apply, visit: https://apptrkr.com/5350239 jeid-6f64d83d436b8046a9355b84e1b52681

Position Type: Full-time

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