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Office Supervisor, 26 West Center

Office Supervisor, 26 West Center Top Message Join our SCF Lifelong Learning and Workforce Development Team! SCF offers many benefits to our employees from obtaining tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, access for eligible dependents to our on-campus Collegiate School and many more! Visit our for benefit details. Job Summary:This Grant funded position serves as Office Supervisor of the 26 West Center and supports Center directors, staff, and noncredit instructors. Organizes and coordinates activities of the Center and assists directors, staff and students, provides information, duties of purchasing and bookkeeping, and otherwise relieves officials of clerical work and routine administrative details. Job Description 1. Ensures that all federal, state and local laws, and College policies, procedures and departmental standards are followed. Works with the Directors in 26 West and non-credit instructors in their implementation of daily tasks and duties, as well as special projects. 2. Works closely with directors to develop procedures and best practices. Provides input in management decisions, supports the mission and vision of 26 West, and works to maintain a positive office environment. 3. Assists in maintaining a high level of internal collaboration with administration and non-credit instructors. Assists in the collecting and compilation of information used for internal and external quality assurance. 4. Provides clerical support to 26 West Directors including correspondence and coordination of 26 West master calendar, schedules appointments and classes, promotes building events and responds to inquiries as appropriate. 5. Serves as lead on coordinating the work of the student employees, college interns and SCF volunteers. 6. Directs preparation of records such as agenda, notices, and minutes for meetings, reports and other assignments as delegated by 26 West Directors. 7. Maintains department-specific database, inputs data and other related information and utilizes data to prepare reports. Maintains data for reporting including monitoring from the county and the state. Creates and maintains spreadsheets as needed. 8. Prepares requisitions, purchase orders, encumbrances, working in Banner and budget spreadsheets, as well as maintaining accurate records and documentation, and other related work as needed. Oversees Purchasing card transactions and reconciliation activities. 9. Coordinates travel arrangements for all directors and staff conferences and fieldtrips, prepares travel forms and arranges for payments and reimbursement of funds, including student travel coordination for fieldtrips, club activities with instructors and coordinates transportation. 10. Coordinates activities and provides reports for various governmental or community agencies as assigned by 26 West Directors. 11. Maintains administrative inventory; orders and maintains supplies and arranges for equipment maintenance. 12. Performs other duties as assigned. Minimum Qualifications · Education/Experience:Associate’s degree or equivalent from two-year college or technical school and two or more years’ related experience and/or training, or equivalent combination of education and experience · Supervisory Experience:One or more years of experience as a lead employee, with responsibility for scheduling and assigning work, training new employees, and assisting others with problem solving, is required. Preferred Qualifications Special Instructions to Applicants Please note this position is subject to availability of funding. All college searches are subject to compliance with Florida’s Public Records Law and all documents submitted become the property of the college. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Pre-Employment Screenings Requires successful completion of criminal background screenings and employment reference checks. Department Name: Lifelong Learning and Workforce Development Campus: Bradenton Work Schedule: 12 month Work Hours From: Work Hours To: Total Hours Per Week: Requested Start Date: Fall 2021 Job Type: Benefits Eligible: Yes Hiring Range: $14.93 - $22.39(please note that majority of applicants will be offered at midpoint of range) FLSA: Non-Exempt Job Open Date: 09/15/2021 Job Close Date: Open Until Filled: No To apply, visit State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5323, 5840 26th St. W., Bradenton, FL 34207. 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State College of Florida, Manatee-Sarasota
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