Public Policy & Administrative Coordinator

• Support coordination of events, programs, meetings, and initiatives included in Chamber priorities related to Public Policy, Workforce Development, and Administration, including monthly Headliners luncheons, Pancakes & Politics, Politics & Pints, legislative/policy initiatives, lobbying trips, education and workforce programs, Breakfast with the Chair, Board meetings, and Executive Committee meetings. 
  • Event coordination can include securing sponsors, scheduling speakers, serving as the main contact with venues, preparing scripts/agendas, invoicing, follow-up on accounts receivables, and other related logistics. 
  • Meeting coordination can include providing selecting dates, securing locations, creating calendar notices and reminders, creating agendas and meeting presentation slides, room set-up, arranging for catering, sending invitations and reminder emails, creating name badges, tracking attendance, and drafting meeting minutes.
• Research and monitor business-related policy topics during the regular and special state legislative sessions as well as assist with identifying and monitoring local and federal issues. 
• Support and coordinate monthly committee meetings, task forces, and councils including, but not limited to Downtown Redevelopment, Healthcare, Legislative, Transportation, Natural Resources, and Education & Workforce Partnerships committees, among others.
• Work closely with the Chamber’s Communications/Marketing staff on the development of event and program materials including flyers, e-blasts, social media posts, web and video content, and content for the bi-monthly Current magazine. 
• Utilize the Chamber’s membership and events ChamberMaster database for events and activities including committee rosters and attendance, event registration management, and financial tracking.
• This position will also work with the Chamber’s Workforce Partnerships staff, when available and when needed, to support Chamber education/workforce programs.
• Attend Chamber events and programs as deemed appropriate including all-staff opportunities to support major events, programs, and initiatives.
• Responsible for additional special projects/other duties as assigned.

KNOWLEDGE AND SKILLS REQUIREMENT:

• Excellent customer service mindset with strong verbal and written communication skills.
• Ability to work on multiple events, projects, initiatives, meeting logistics simultaneously with accuracy and strong attention to detail.
• Excellent organizational skills and time management, an independent self-starter, skilled in persistence, fostering collaboration, and motivating team members, Chamber members, and volunteers to actively contribute.
• Ability to maintain confidentiality and handle sensitive information. 
• Proficient in use of Microsoft Office programs including Outlook, Word, PowerPoint and Excel, comfortable with database management and WordPress, and ability to learn software programs including Constant Contact and ChamberMaster.

• Experience working with public officials and/or state and local government agencies and/or non-profit experience.
• Bachelor’s degree preferred.