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Staff Assistant III (Office of College and Career Success)

Staff Assistant III (Office of College and Career Success) Top Message This position will serve to support the departments of Enrollment Services and College and Career Success (CCS). This position occupies the front desk position of the CCS and is student focused and facing. This position delivers consistent exceptional customer service that ensures students’ needs are met and are left with a positive impression of the department and institution. Job Description Applicants may be asked to demonstrate any or all of the following duties: 1. Provides clerical support to director or other administrative manager or department, including correspondence. Coordinates supervisor's calendar, schedules appointments, screens calls and responds to inquiries as appropriate. 2. Makes copies of correspondence or other printed materials. 3. Prepares outgoing mail and correspondence, including e-mail and faxes. 4. Organizes and maintains electronic and hard copy files (some of which may be confidential) and files correspondence and other records. 5. Greets scheduled visitors and directs or ushers to appropriate area or person. 6. Arranges and coordinates travel schedules and reservations. 7. Conducts research, and compiles and types statistical reports. 8. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records. 9. Creates and maintains database and/or spreadsheet files. Inputs and updates department information into current College computer system. May oversee and maintain functional area web pages. 10. Maintains administrative inventory, orders and maintains supplies, and processes payments according to College requisition system. Arranges for equipment maintenance and/or facility maintenance. May handle petty cash. 11. Assists with preparation of department budget, and maintains budget expenditures and balances. 12. Assigns and coordinates work of student assistants, as necessary. 13. Performs other related tasks to meet department and job-specific requirements. Minimum Qualifications • Education/Experience: High school diploma or general education degree (GED) and four (4) or more years’ related experience and/or training. Preferred Qualifications Special Instructions to Applicants Additional responsibilities include, but are not limited to: • Manages the student flow and ensures patrons are greeted and seen in a timely manner • Makes calls to students in preparation for their visit and provides follow-up calls to ensure satisfaction • Responsible for managing adequate coverage for the College and Career Success offices across all campuses • Identify process improvements for the office and make suggestions for efficiencies • Make sure lobby remains clean and all publications are up to date and needed • Support student workers and help assign tasks as required All college searches are subject to compliance with Florida’s Public Records Law and all documents submitted become the property of the college. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Pre-Employment Screenings Requires successful completion of criminal background screenings and employment reference checks. Department Name: Office of College and Career Success Campus: Bradenton Work Schedule: 12 month Work Hours From: Work Hours To: Total Hours Per Week: 37.5 Requested Start Date: August 30, 2021 Job Type: Full Time Benefits Eligible: Yes Hiring Range: $12.34 - $15.42 FLSA: Non-Exempt Job Open Date: 06/11/2021 Job Close Date: Open Until Filled: No To apply, visit https://apptrkr.com/2305122 State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5323, 5840 26th St. W., Bradenton, FL 34207. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-bf9d07b8f75e8f4d8712ec327db17395

State College of Florida, Manatee-Sarasota
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