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Academic Department Secretary - Science

Posted: 06/13/2021

Academic Department Secretary - Science Top Message Serves as Administrative Assistant to the Academic Department Chair. Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative details by performing the following duties. Job Description Applicants may be asked to demonstrate any or all of the following duties: 1. Provides clerical support to Academic Department Chair, including all correspondence. Coordinates Supervisor's calendar, scheduling appointments, and faculty and/or student conferences. Screens calls and assists with projects relevant to the various disciplines/departments. 2. Prepares and maintains administrative files (some of which are confidential), minutes for meetings, department reports and other documentation as required. 3. Assists with preparation of Department and program budgets, and maintains budget expenditures and balances. 4. Develops and maintains database and spreadsheet files. Inputs and updates class schedules, rooms and grade information into current College computer system. 5. Serves as front-line customer service contact for State College of Florida, Manatee-Sarasota faculty, staff, students and the community. 6. Arranges travel plans and itineraries for Department Chair and compiles documents for travel-related meetings. Assists faculty with travel plans and ensures completion of appropriate documents. 7. Maintains records of department/program inventories. Orders and maintains supplies, and assists with preparation of textbook orders. 8. Assists Department Chair/Program Managers in maintaining area web pages. 9. Assists Departmental faculty with completion of assigned tasks. Ensures completion of new faculty personnel files and certifications. 10. Other duties as assigned. Minimum Qualifications • Education/Experience: High school diploma or general education degree (GED) and three or more years of related experience. Preferred Qualifications Special Instructions to Applicants All college searches are subject to compliance with Florida’s Public Records Law and all documents submitted become the property of the college. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Pre-Employment Screenings Requires successful completion of criminal background screenings and employment reference checks. Department Name: Natural Science Campus: Bradenton Work Schedule: 12 month Work Hours From: Work Hours To: Total Hours Per Week: 37.5 Requested Start Date: July 2021 Job Type: Full Time Benefits Eligible: Yes Hiring Range: $12.34 - $15.42 FLSA: Non-Exempt Job Open Date: 05/21/2021 Job Close Date: Open Until Filled: No To apply, visit State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5323, 5840 26th St. W., Bradenton, FL 34207. Copyright ©2017 Inc. All rights reserved. jeid-2ca0b1632b201943b0ba896a881d4d54

Position Type: Full-time

State College of Florida, Manatee-Sarasota
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