Manager, Business Operations

Posted: 01/14/2024

Manager, Business Operations Top Message Join our SCF Business Services Team! SCF offers many benefits to our employees: tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, access for eligible dependents to our on-campus Collegiate School, Public Service Loan Forgiveness, and many more! Visit our for benefit details. Job Summary:This position is responsible for monitoring all College assets valued over $1000.00 and completing the monthly property records inventory reconciliation process with the finance office. Provides management and oversight for the college document and retention records associated with supplies, copy requests, shipping, receiving and mailroom. This position oversees and manages the central services function and associated staff. Coordinates and oversees on campus facility rentals and responds to internal and external requests in this regard. Job Description Applicants may be asked to demonstrate any or all of the following duties: 1. Responsible for the entry of all data into the College inventory system and for the performance of an annual fixed asset inventory for all College locations. 2. Provides detailed reports to internal and external auditors and balances accounts with the finance department regularly. 3. Disposes of unwanted college property according to the Office of Auditor General for the State of Florida. 4. Coordinates donations of college property to outside not for profit groups. 5. Responsible for overseeing college document retention and management. This includes assisting in monitoring an accurate vendor contract management database. 6. Supervises the Print Operators to insure all copy requests are processed and delivered in a timely manner. 7. Manages the College wide use and budgeting for large capacity processing equipment. 8. Maintains inventory of general supplies for campus use. 9. Coordinates and oversees on campus facility rentals from date of request through conclusion of event. 10. Collaborates closely with Manager, Performing Arts Centers to ensure success of external events in SCF Neel PAC and Studio for Performing Arts. 11. Occasional extended hours and/or weekends based on internal and external event needs. 12. Coordinates purchases and negotiates contracts with outside vendors. 13. Assists the Director, Business Services with various auxiliary function related tasks, including but not limited to monitoring vendor activity on campus. 14. Serves as a backup to the Coordinator, Purchasing role. 15. Ensures that all department charges for in house office supply transfers, copying charges and walk up copy machine use are appropriately calculated and reported monthly to the Finance Department. 16. Manages college wide services such as document disposal, electronic inventory recycling, and student pay-for-print. 17. Coordinates all off campus U.S. mail accounts, bulk mail, business reply and p.o. box activities. 18. Supervises, evaluates, and coaches department staff. Minimum Qualifications • Education/Experience: Bachelor’s degree from four-year college or university and two or more years related experience and/or training; or equivalent combination of education and experience. • Supervisory Experience: Two or more years of direct supervisory experience, including responsibility for hiring, firing, performance management, training and coaching is required. • Certifications and Licenses: State of Florida driver’s license. Preferred Qualifications Special Instructions to Applicants All college searches are subject to compliance with Florida’s Public Records Law and all documents submitted become the property of the college. This position is not eligible for veteran preference. Please contact Human Resources at (941) 752-5375 if you have any questions. Pre-Employment Screenings Requires successful completion of criminal background screenings and employment reference checks. Department Name: Business Services Campus: Bradenton Work Schedule: 12 month Work Hours From: 8:00 am Work Hours To: 4:30 pm Total Hours Per Week: 37.5 Requested Start Date: ASAP Job Type: Staff/Administration Benefits Eligible: Yes Hiring Range: $46,303-$73,159 FLSA: Exempt Job Open Date: 11/08/2023 Job Close Date: Open Until Filled: No To apply, visit State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5323, 5840 26th St. W., Bradenton, FL 34207. Copyright ©2022 Inc. All rights reserved. jeid-b25a2da9cc5c534aadae1dd6ab0f5095

Position Type: Full-time

State College of Florida, Manatee-Sarasota
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