COMMUNICATIONS COORDINATOR
PARENTING MATTERS
COMMUNICATIONS COORDINATOR
JOB DESCRIPTION
FLSA STATUS: Exempt
RANGE: $40,000-$45,000 Depending on Experience
ADDITIONAL BENEFITS: HRA, 3% IRA Match, Parental Leave, Flexible Work Schedule
OBJECTIVE: The Communications Coordinator is responsible for supporting the organization’s fundraising, marketing, and administrative efforts. This will include executing marketing campaigns across various mediums including, social media, e-blast, video, digital, and print, as well as coordinating fundraising initiatives and assisting with daily administrative tasks to ensure efficient operations. Additionally, this role requires a collaborative individual with excellent communication skills, proficiency in digital and print media, and the ability to manage multiple projects effectively to enhance the organization's impact and community presence.
REPORTS TO: DEVELOPMENT AND MARKETING DIRECTOR
AREAS OF RESPOSIBILITY:
COMMUNICATIONS:
- Work with the Marketing Committee to develop and execute an annual marketing plan with communication strategies, timelines, and actional items
- Work with the Marketing Committee to formalize brand identity, create a style guide, and enforce continuity among internal and external stakeholders.
- Design and oversee the agency’s activity across social media accounts with well-written, on-brand content
- Coordinate the creation of marketing materials and items needed for promotional booths (i.e., brochures, flyers mailers, videos), including creating a checklist of items, keeping a schedule of when items and materials are needed, and ensuring they are ready
- Periodically update and proof content for website and print materials
- Represent the organization at networking events and community gatherings in order to build awareness and resources for the organization
- Coordinate and execute email marketing campaigns
- Coordinate and attend Fund Development and Marketing Committee meetings, including providing the agenda and minutes, and sharing updated tracking sheets with committee members
- Work with the Development and Marketing Director on press releases, pitches, and press coordination
- Track public awareness opportunities, actions, and follow-up in accordance with the Marketing Plan
EVENTS:
- Collaborate with staff and volunteers to organize fundraising events, community outreach programs, and donor appreciation events.
- Coordinate event logistics, including vendor management, venue arrangements, and promotional activities.
- Serve as a point of contact during events to ensure smooth execution.
- Update sponsorship packages and track receipt of payment/items as well as any benefits or deliverables as promised in the agreement
ADMINISTRATIVE:
- Manage phones and front entry to address callers' and visitors’ needs
- Periodically prepare Board of Directors meeting folders and maintain meeting and member records
- Provide clerical support including printing, copying, scanning, etc.
PROGRAMS:
- Periodically provide data input into client database and prepare reports as assigned
- Enter new client files and enrollment documents in database
- Maintain library of parenting education materials and digital resource library
FUNDRAISING:
- Assist in the planning, coordination, and execution of fundraising campaigns and events.
- Manage donor databases, ensuring accurate and up-to-date records.
- Support grant research, writing, and reporting processes.
- Draft donor communications, including thank-you letters, email campaigns, and newsletters.
- Track fundraising goals and provide regular progress reports.
- Perform other duties as assigned
KNOWLEDGE, SKILLS, AND QUALIFICATIONS:
- Excellent verbal, written, and interpersonal communication skills
- Detail-oriented with strong time management skills and a solid work ethic
- Bachelor’s degree in Communications, Journalism, or related major preferred (or equivalent experience)
- Familiarity with social media platforms and website management (e.g., WordPress).
- Ability to work both independently and collaboratively in a team environment.
- High proficiency with Microsoft Office programs including Word and Excel.
- Experience with CRM databases and email marketing software preferred (i.e., Donor Perfect and Constant Contact)
- Proficiency in graphic design software (e.g. Canva, Adobe Suite)
- Eagerness to work in a team environment
- Experience working with diverse populations
- Excellent time management skills; ability to work towards goals and within deadlines
- Clear FBI background check, valid driver’s license, and proof of motor vehicle insurance
- Bilingual (Spanish) is a plus
PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use finger and hand motions and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move objects up to 20 lbs. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT: This position is required to be performed in-person at our office and designated event locations. It is not a remote or home-based position. Regular, on-site presence is essential to effectively collaborate with team members, engage with community partners, and fulfill the responsibilities of the role.
TRAVEL: Local travel to agency meetings/trainings. Trainings, conferences, and other meetings may be outside the local area and overnight.
HOURS: Workdays are typically Monday through Friday, 8:00 am to 5:00 pm. Employee may be called upon outside these hours to attend other functions of the position or agency as needed.
Parenting Matters provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Position Type: Full-time
Salary Range: $41,000 - $60,000/year
Employer Type: Private Company
Employer Willing to Train: Yes
