Accounting Specialist

The Accounting Specialist position will be the main point of contact to centralize the accounts payable invoicing process including outstanding check replacements. The Accounting Specialist will also process direct pay requests and travel reimbursements. This position will work closely with departments, vendors, procurement and budget personnel to obtain proper authorizations and approvals. Accounts Payable Invoice Preparation: Maintains an AP email for receiving all invoices to corresponding approved purchase orders provided by departments. This position reviews approved purchase orders, matches them to vendor invoices, and submits for payment entry. Direct Pay and Travel Reimbursements: Works closely with procurement and budget personnel in processing direct pay requests for payments that are not on a purchase order and travel reimbursements by confirming approvals and enter into the ERP system for payment Outstanding Check Replacement: Receives a list of uncashed outstanding checks from the Accounting Coordinator, contacts payee to verify if a replacement is needed and documents any corrected contact information. This position initiates the outstanding check affidavit form to start the process of reissuing the check payment. Minimum Qualifications: A Bachelor’s degree in Accounting, Finance, Management or Public Administration, and/or two years of accounting related experience Knowledge and experience in working with Microsoft Office products – Word, Excel, Access, PowerPoint Higher education accounting experience Effective communication skills verbally and in writing Ability to establish effective working relationships Ability to establish priorities and meet deadlines Ability to establish and maintain records Ability to exercise good judgment Ability to maintain professionalism in adverse conditions Ability to read various forms, procedures, regulations and similar materials Ability to work as part of a team within the Controller’s Office and with all other Campus offices Ability to operate calculator, desktop computer and various office machines and equipment Ability to perform duties in a confined yet open-office environment Knowledge and ability to complete paperwork accurately and timely Knowledge of Accounting practices and procedures Ability to pay attention to details and notice when something isn’t the same between two or more records Ability to apply textbook theory and applications to everyday situations Capable of understanding the functional design and implementation of computer applications Preferred Qualifications: Experience with the State University System of Florida and knowledge of Ellucian Banner.