Business Services and Purchasing Assistant

Business Services and Purchasing Assistant Salary: $15.60 - $21.90 Hourly Location: Bradenton Job Type: Department: Business Services Job Number: 202300274 Closing: Continuous Description SCF offers many benefits to our eligible employees from obtaining tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, four-day work week during June and July, paid winter break, access for eligible dependents to our on-campus Collegiate School and many more! Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details Job Summary Provide support services to senior staff responsible for the major business functions of purchasing and auxiliary services. Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and routine administrative details by performing the following duties. Work entails purchasing and bidding responsibilities with specialized commodities; contacting vendors and providing vendor assistance on how to do business with the College and assist in-house departments with new and continuing purchase. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Essential Duties and Responsibilities The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: • Greets visitors and directs or escorts to appropriate area or person. • Compiles monthly sales and commission reports for auxiliary revenue accounts. • Provide user support for customer complaints and issues. • Track textbook scholarship requests and award amount. • Contract tracking includes entering new contracts into contract program, follow contract progress through completion and maintain vendor COIs. • Monitor monthly usage of cell phone and data bills. • Responds to issues at various sites for vending machines and contacts vending machine companies to report issues with equipment. • Provide user support for purchasing to all departments of the College, including answering general inquiries concerning requisitions, purchase orders, and online ordering. • Works with Accounts Payable to research issues for processing invoices for payment as needed. • Maintain the vendor database including identifying and entering ownership and minority status information. • Provides various reports for both internal and external use. • Assists with formal competitive solicitations including, but not limited to, Invitation to Bid, Request for Proposal, Request for Qualification, or Request for Information documents. Prepares informal competitive solicitations such as Request for Quotation documents. • Makes changes to purchase orders for end user such as price changes, fax number changes and cancellation. • Maintains purchasing documents, files and records (e.g., Requests for Proposal, bid files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. • Provides information and assistance on purchasing policies and procedures to employees. • Operate computerized equipment, facsimile machine, copier, scanner, and calculator. • Assist in maintaining document retention program for the department including, but not limited to, the following: scanning, cataloguing, and archiving competitive solicitation and contractual documentation. • Provides clerical support to director or other administrative manager or department, including correspondence. Coordinates supervisor's calendar, schedules appointments, screens calls and responds to inquiries as appropriate. • Performs special projects, including research, compilation and disbursement as delegated by supervisor. • Assists with preparation of department budget and maintains budget expenditures and balances. • Assigns and coordinates work of student assistants, as necessary. • Performs other related tasks to meet department and job-specific requirements. Job Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education/Experience: Experience in writing, editing and proofreading documents, reports, and letters. Preferred experience of at least two years of related public procurement or performing advanced procurement of goods and services. • Supervisory Experience: No supervisory experience required. Pre-Employment Screenings: Requires successful completion of criminal background screenings and employment reference checks. Statement of Non-Discrimination: State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207. To apply, visit: https://apptrkr.com/5511129 Copyright ©2024 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-cbabc3ee456ecb4dbe219814d5eb3729