Collegiate School - Staff III - Student Services Assistant

Collegiate School - Staff III - Student Services Assistant Salary: $15.40 - $20.60 Hourly Location: Bradenton Job Type: Department: Collegiate School - Bradenton Job Number: 202300248 Closing: Continuous Description SCF offers many benefits to our eligible employees from obtaining tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, four-day work week during June and July, paid winter break, access for eligible dependents to our on-campus Collegiate School and many more! Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details Job Summary Serves as administrative assistant to an administrative director or other administrative manager or department. Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and routine administrative details by performing the following duties. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Essential Duties and Responsibilities The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: • Provides clerical support to director or other administrative manager or department, including correspondence. Coordinates supervisor's calendar, schedules appointments, screens calls and responds to inquiries as appropriate. • Makes copies of correspondence or other printed materials. • Prepares outgoing mail and correspondence, including e-mail and faxes. • Organizes and maintains electronic and hard copy files (some of which may be confidential) and files correspondence and other records. • Greets scheduled visitors and directs or ushers to appropriate area or person. • Arranges and coordinates travel schedules and reservations. • Conducts research, and compiles and types statistical reports. • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records. • Creates and maintains database and/or spreadsheet files. Inputs and updates department information into current College computer system. May oversee and maintain functional area web pages. • Maintains administrative inventory, orders and maintains supplies, and processes payments according to College requisition system. Arranges for equipment maintenance and/or facility maintenance. May handle petty cash. • Assists with preparation of department budget, and maintains budget expenditures and balances. • Assigns and coordinates work of student assistants, as necessary. • Performs other related tasks to meet department and job-specific requirements. Job Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education/Experience: High school diploma or general education degree (GED) and four (4) or more years' related experience and/or training. • Supervisory Experience:No supervisory experience required. • Language Ability:Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. • Math Ability:Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry. • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Computer Skills:To perform this job successfully, an individual should have advanced knowledge of word processing software; intermediate knowledge of spreadsheet, Internet, email, and database software. Proficiency in use of current College email and database software essential. • Certificates and LicensesNone required. Responsibility for People and Property: This job has no supervisory responsibilities. Responsibility for Communication: • Internal Contacts:This position has routine contact with all levels of college faculty, staff, students and administrators. • External Contacts:This position has routine contact with external contacts such as accrediting agencies, government or other academic institutions, student and or employment applicants, vendors, and the general public, depending on employing unit. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use manual dexterity, reach with hands and arms, and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color and ability to adjust focus. Supplemental Information In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations: Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to know the College's mission and goals. Service Excellence: All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed: To apply and see full details, visit: https://apptrkr.com/5380452 jeid-98203efd141f784a9292cb812d3b150f